Film

Phase 2 Production Protocols

October 26, 2020

Theatre Program Phase 2 Production Protocols

Table of Contents

Introduction 3

General Parameters 3

Standard Best Practices 3

Cast and Crew 3

Roles and Responsibilities 4

Theatre Program 4

Theatre Program Students  4

Non-Columbia University Affiliates 5

Pre-Production 5

COVID Safety Plan  5

Theatre Program COVID Task Force 5

Auditions 6

Meetings  6

Rehearsals 6

Regular Rehearsals  6

Technical Rehearsals  6

Performances  7

Audiences  8

Site and Design Element-specific Protocols  8

Academic Storage/Production Resources  8

Scene Shop  8

Props  8

Costumes and Fittings  9

Dressing Rooms 9

Microphone Use  9

Remote Presentations 9

Production Options  9

Presentation Options  10

General Video Shoot Parameters 10 

Cast & Crew  10

Equipment 10

Risk Activities  10

Health and Safety Manager (HSM) 10

HSM Training Requirements  10

HSM Responsibilities 11

Specific Location Protocols 11

Indoor Locations 11

Outdoor Locations 12

Video Set Safety Protocols  12

Local Laws  12

Travel to and from Set  12

Distancing 12

On-Set Hygiene   13

Personal Protective Equipment (PPE)  13

Wardrobe, Hair & Makeup  13

Location 13

Craft Services 14

Noncompliance Procedures in Rehearsal or Performance 14

Stage Manager Procedures  14

Contact Information  15

Columbia University COVID-19 Hotline  15

Nearest Hospital  15

Lenfest  15

Theatre Program Office  15

Staff 15 

Introduction

The Theatre Program is entering uncharted waters with its 2020-21 production season. It is our plan to offer students as many opportunities as possible to actualize the education obtained in the classroom with full productions. What that looks like during a worldwide pandemic however, will be different from what we have ever seen. In a normal season, our Program produces the following in our three theatre spaces: 32 full productions, nine festivals (with the number of plays ranging from six-10), and four showcases and special presentations.

It is not possible to produce 41 theatrical events the same way with the presence of COVID-19. As such, this document details the options students have in order to see their work actualized, and the criteria imposed on each option. It outlines the parameters beginning with the start of the Fall B subterm, October 26, 2020. It provides detailed guidance for our students, staff, faculty, guest artists, and audience regarding rehearsals and performances in the upcoming year. As of its writing, the protocols outlined below reflect the most updated industry standards and have been deemed actionable by Columbia University.

Protocols contained herein are informed by, and must comply with, health and safety policies set by New York State, New York City, and Columbia University. As such they are subject to revision to ensure adherence to these institutions. We strive to safely serve our community while working within the mandated guidelines. In addition, these protocols do not overwrite any previously established safety protocols regarding non-COVID-19 dangers. If there are questions, it is the responsibility of the production to bring them to the Theatre Program staff before an issue arises. Lack of understanding will not be justification for non-compliance.

General Parameters

Standard Best Practices

All participants in Theatre Program productions are strongly encouraged to do the following:

  • frequently wash your hands with soap and water for at least 20 seconds, or with an alcohol-based hand sanitizer that contains at least 70% alcohol
  • avoid touching your eyes, nose, and mouth
  • cover sneezes or coughs with tissues if possible, or else with a sleeve or shoulder (except when wearing a costume)
  • avoid close contact with people who are sick
  • stay home when sick
  • clean and disinfect frequently touched surfaces and objects.

Cast and Crew

All rehearsals and performances held in indoor spaces cannot exceed the low-density person limit for the space. All persons must always maintain six feet of distance from each other. 

Location                                                        Room Capacity

Lenfest – Flexible Performance Space          30 – During technical rehearsals and performances, must include: sound operator (1), light board operator (1), wardrobe supervisor (1), Theatre Production staff (2), and stage manager (1). Video operator (1) must be counted if production has video elements.

                                                                      No more than 12 audience members, regardless of cast/crew size.

Lenfest – 5th floor Booth                               2 – Only light board operator & stage manager

Lenfest – BG2                                               16