Accessing Pre-Scheduled Zoom Class Sessions

 

Once you are set up as a host in your pre-scheduled classes, follow the steps below to access your online classroom for each class session.

 

STEP 1: Log Into Courseworks

 

Visit https://courseworks.columbia.edu/ and login with your UNI and Password. You must log in here to access your courses and NOT use any links included in any email invitations. This is the only way to ensure you have full hosting abilities, and you will not get kicked off the system after only 40 minutes.

 

 

STEP 2: Find your course

 

Click on "My Courses" in the left-hand navigation menu.

STEP 3: Find your Zoom Class Sessions within Courseworks

 

A secondary left-hand navigation menu will appear. It is a very long list, so scroll down toward the bottom and find "Zoom Class Sessions." (screenshot below)

STEP 4: Start Your Class Session

 

You should see a list of all your upcoming class sessions here. Click the "Start" button on the next upcoming session.

Schedule Make Up Courses

 

 

FOLLOW STEPS  1 to 3  of  "Accessing Pre-Scheduled Zoom Class Sessions"

 

 

STEP 4: Select “Schedule a New Meeting”

STEP 5: Insert course details

  • Title: Make Up Class – “Course Name”
  • Description: Optional, but adding the course name and professor name is helpful
  • When: Change the DATE and Time
    • Note: the drop town time fields are in 30 minute increments. If your make class starts at 2:10 PM, TYPE in “2:10”.
  • Duration: Select how long you class will be.

STEP 6: Finalize Audio and Video Settings

  • Video: Both “Host” and “Participant” fields should be “On”
  • Audio: “Both”
  • Meeting Options: ONLY select “Require meeting password” AND “Enable join before host”
  • **Do Not Record meeting

STEP 7: Review and “Save”

Be sure to review the page/details before saving.

 

 

STEP 8: Copy Meeting Details

  • Select “Copy the Invitation” and a pop-up window will appear

  • Select “Copy Meeting Invitation”

STEP 9: Email Students Make Up Class Details

 

  • Go to the “MailTool” in CourseWorks

 

  • To: “All” field should be selected
  • Subject: Make Up Class – “Professor’s Name” / “Course Name”
  • Body: PASTE in invitation details

  • “Send” email to students

Inviting Guest Speakers to Your Online Classroom

 

FOLLOW STEPS  1 to 3  of  "Accessing Pre-Scheduled Zoom Class Sessions"

 

 

STEP 4: Open up the individual, pre-scheduled Zoom Class Session

STEP 5: Copy/Paste the "Invite Attendees" URL into an email for your guest

 

 

Your guest will still need to download and run Zoom when prompted, but this link

should work for anyone who wants to join the class meeting.

Alternatively, you can wait until you're already in the meeting and then copy the same link from there by clicking on "Invite Guests" along the bottom.