Payroll Calendar and Submission Deadlines
Student payroll occurs every two weeks based on the annual student payroll calendar. Hourly student payroll is paid on a bi-weekly schedule. However for those students that are teaching assistants or preceptors, all payments are processed on a semi-monthly schedule.
The student work week runs from Monday to Sunday and electronic time sheets must be submitted for approval every other Thursday by 12 noon except holidays. Pay checks are sent to the program office if the student has not opted for direct deposit.
Click here for School of the Arts Electronic Student Timesheet Instructions.
Please note that all students are expected to submit their time sheet(s) online by the deadline. This allows supervisors time to review and approve time sheets prior to their deadline. Courtesy reminder emails are sent out prior to all payroll deadlines to both students and supervisors. To make sure email reminders are delivered to your inbox, you must add firstname.lastname@example.org to your contacts list.
Students hired with a service position allocation may not submit total earnings exceeding the allotted amount.
Students may be hired for a casual pay position. These positions have a budgeted maximum amount. The needs of the employer determine the hours to be worked and the budget is not a guarantee of earnings.
Click here for an example on how to track service position or casual pay balances.
Hour Limits During the Semester(s)
International students may not work more than 20 hours per week in all jobs across the University during the semesters they are enrolled as full-time students.
Domestic students are limited to 20 hours per week during the semesters they are enrolled as full-time students but supervisors may request an increase in the hours if needed. This request must be submitted at least one pay period in advance to allow for review and approval.
Students on appointments (Teaching Assistant, Preceptor, Teaching Fellow, Departmental Research Assistants) who hold additional student service positions and/or casual pay positions are limited to 15 hours per week during the of appointment. The appointment counts as 5 hours per week.
Hour Limits During the Summer and Semester Breaks
When students are not enrolled they may work up to 40 hours per week.
To sign up for direct deposit, follow the Direct Deposit Instructions.